Downtime cost covers driver wages, overhead, and operational drag while the vehicle is out of service. Add lost revenue and loaner costs for full impact view.
Days out of service by VIN
High (>20 days)Moderate (10–20 days)Low (<10 days)
Downtime detail by VIN
VIN (last 7)
Unit #
Primary Route
Year / Model
Days Down
Est. Cost
Est. Total Impact
Open Campaign
Notes
⚠ Open campaigns driving unplanned downtime
LT037626 · 2020 FTL Sprinter 2500 · SERVICE OPEN 2025070011 · 53 days down — highest in fleet. Must resolve before ALPHA enrollment.
HP540798 · 2017 FTL Sprinter 3500 · SERVICE OPEN 2025070001 · 13 days down. Starter + mass air sensor history. ALPHA-coverable once enrolled.
MT066457 · 2021 MB Sprinter 2500 · SERVICE OPEN 2025070011 + 2025070001 · 24 days down. Two open campaigns. ELW active; resolve before ALPHA.
P4238904 · 2023 MB Metris · RECALL 2025090006 + RECALL 2024040005 · PDI-only history. Two open safety recalls — schedule immediately.
Open campaigns must be resolved before ALPHA A+ enrollment is permitted. Each day a vehicle sits with an unresolved campaign is a day without coverage protection.
Coverage ROI Analysis
Would ELW + ALPHA have paid off? What does the data say going forward?
ALPHA benefit = post-warranty ALPHA-covered repairs. Net = covered repairs minus ALPHA premium (+ ELW if not already active in VMI). Emissions add-on included for all diesel VINs.
Where did Gold Cup spend? — by warranty phase
B2B: 3yr/36k · Powertrain: 5yr/60k · Post: ELW/ALPHA zone
ALPHA benefit vs. premium cost — by term length
Benefit = total ALPHA-coverable repairs. Cost = sum of premiums for all 10 eligible VINs.
Per-VIN ROI detail
Forward-looking — warranty windows & enrollment urgency
VIN (last 8)
Year / model
B2B expires
PT expires
Miles today
ELW status
ALPHA status
Action
ELW must be purchased before factory warranty expires. ALPHA requires active ELW. Best enrolled at or near delivery.
Coverage Recommendations
ELW · ALPHA A+ · PPM — by vehicle and by utilization tier
Coverage matrix — by utilization tier
Tier
Mi/yr profile
ELW
ALPHA A+
PPM
Rationale
High
>38k mi/yr
Yes
Yes + Emissions
Optional
High mileage accelerates powertrain/DPF wear. ALPHA unlimited miles protects major events. Emissions critical for diesel.
Medium
18–38k mi/yr
Yes
Consider
Yes
ELW covers post-factory risk. PPM locks service below retail. ALPHA ROI less clear without major repair history.
Low
<18k mi/yr
Yes
Not recommended
Less value
Time-bound risk remains. ELW justified on age alone. ALPHA unlimited miles premium hard to justify at low utilization.
Ineligible
>175k mi
If applicable
Not available
If applicable
ALPHA unavailable. Focus on PPM for service savings and budget predictability.
ALPHA A+ — pricing & eligibility requirements
Term
Mileage
Deductible
Retail price
ELW required
12 months
Unlimited
$100/repair
$2,919
5yr/100k ELW
24 months
Unlimited
$100/repair
$3,044
5yr/100k ELW
36 months
Unlimited
$100/repair
$3,144
5yr/100k ELW
ALPHA eligibility gate
Vehicle must be ≤15 model years AND ≤175,000 miles. Active MB ELW required. Emissions add-on included for all Gold Cup diesel Sprinters.
PPM package
Services
MSRP (diesel)
Retail A/B value
Savings
2 Services
2A + 2B
$2,285
~$2,418
$133
4 Services
4A + 4B
$4,740
~$7,254
$2,514
MB ELW 5yr/100k: $1,275. PPM retail pricing per MB Vans Dec 2025 bulletin.
Based on mileage trajectory, utilization tier, downtime history, and current MB incentive programs. Option A is the preferred path; Option B is the practical alternative. All pricing assumes MY25 Sprinter 2500 Cargo Van, MSRP ~$62,000, Medium Fleet $3,000 (customer-facing), Dealer Cash PLUS $8,000 (dealer-retained back-end support enabling competitive front-end pricing). Finance rate 4.90% / 60 mo as standard DDR reference.
⚠ Dealer Cash PLUS ($8,000–$10,000) is dealer-retained — it is not applied to customer's sale price. Medium Fleet Cash ($3,000) is customer-facing and directly reduces the net purchase price or cap cost. Lease Bonus Cash is customer-facing on TRAC/FMV lease. Consult your accountant regarding Section 179 / bonus depreciation treatment and TRAC lease payment deductibility.
Open recalls & service campaigns — schedule before enrollment
W1YV0CEY9P4238904 · 2023 Metris · RECALL OPEN 2025090006 + RECALL OPEN 2024040005. PDI-only history — no service records yet.
W2Y4EBHY2LT037626 · 2020 FTL Sprinter · SERVICE OPEN 2025070011. 53 days down — highest in fleet. Resolve before ALPHA enrollment.
WDYPF1CD6HP540798 · 2017 FTL Sprinter · SERVICE OPEN 2025070001. Starter and mass air sensor history. ALPHA enrollment recommended after resolution.
W1Y4EBHY9MT066457 · 2021 MB Sprinter · SERVICE OPEN 2025070011 + 2025070001. Two open campaigns.
Open campaigns may affect resale value, insurance coverage, and ALPHA enrollment. Recommend scheduling all four VINs before the next fleet review.
Acquisition & Financing
Cash · retail finance · TRAC lease · closed-end lease — with Gold Cup Medium Fleet incentives applied
✦ Gold Cup Medium Fleet CAN — May 2025 Programs
Gold Cup qualifies for Medium Fleet incentives (15–249 vehicle fleet). The following MBUSA/MBFS programs are available for new Sprinter purchases and leases during the current program period (May 1 – June 2, 2025).
Medium Fleet
$2,000–$3,000
→ Customer-facing · reduces net price
Dealer Cash PLUS
$8,000–$10,000
→ Dealer-retained back-end support
Lease Bonus Cash
$1,500–$3,900
→ Customer-facing · reduces cap cost
Model year & type
Medium Fleet Cash → customer
Dealer Cash → dealer-retained
Dealer Cash PLUS → dealer-retained
Excl. 1.9% APR rate subsidy
Spec. APR (24–36mo) rate subsidy
Lease Bonus Cash → customer cap cost ↓
TRAC Lease MF rate subsidy
Notes
MY26 Sprinter Cargo Van ✦ new
$2,000–$3,000
TBD
TBD
—
TBD
TBD
TBD
MY26 Customer Cash $2,000 confirmed (customer-facing, combinable w/ Med Fleet). DCP and lease programs pending program period announcement. Base cargo from ~$62k.
MY25 Sprinter Cargo Van
$3,000
$2,000
$8,000
—
4.90%
$1,500
.00195 special / .00300 std
DCP + Med Fleet combinable on standard DDR. Best DDR combo: DCP $8k + Med Fleet $3k = $11,000
MY24 Sprinter Cargo Van
$2,000
$5,000
$10,000
1.90%
4.90%
$3,900
.00195 special / .00300 std
Excl. 1.9% APR not combinable w/ Med Fleet or DCP. Best DDR combo: DCP $10k + Med Fleet $2k = $12,000
Gold Cup — Cargo Vans only · Program period May 1 – June 2, 2025 · Contracts funded by MBFS no later than June 18, 2025 · Privileged & Confidential — Authorized MBFS Dealers Only · Standard rates apply when amount financed exceeds $100,000. Minimum amount financed $20,000.
✓ Best structure for Gold Cup — Finance (standard DDR)
MY25 Cargo Van: Medium Fleet $3,000 reduces customer's net price
Dealer Cash PLUS $8,000 is retained by dealer to fund competitive front-end pricing
Combined dealer support enables up to $11,000 in deal flexibility ⚠ Dealer Cash PLUS charges back if any MBFS Exclusive/Special APR is applied
✓ Best structure for Gold Cup — TRAC Lease
Medium Fleet $3,000 + Lease Bonus Cash $1,500–$3,900 reduce cap cost (customer-facing) TRAC preferred for high-mileage cargo fleet: no mileage penalty, no excess wear, 100% pmt deductible, customer retains residual upside.
Special MF .00195 (36–48 mo, MY24–25, Tier A9–T2) + $3,900 Lease Bonus Cash on MY24 Cargo Van
How TRAC (Commercial Open-End) Lease works for Gold Cup:
As an open-end lease, Gold Cup is responsible for the vehicle's residual value at lease end. At term end, Gold Cup can: (1) purchase the vehicle at the residual amount, (2) refinance the residual, (3) trade in at the dealership, or (4) return the vehicle — if the net sale price exceeds the residual, Gold Cup receives the surplus. No mileage limits, no excess wear/use charges, no disposition fee. Payments are made in advance. Residual is based on published 15,000 mi/yr First Class Lease values. Special TRAC MF: .00195 (36–48 mo, MY24–25, Tier A9–T2).
How Closed-End (FMV / First Class) Lease works — and when it fits Gold Cup:
MBFS bears the residual risk at lease end. At term, Gold Cup returns the vehicle with no further obligation — provided mileage stays within the allowance (standard 15,000 mi/yr).
The right approach for high-mileage routes is not to model per-mile penalties — it's to plan structurally: if a unit's projected annual mileage will exhaust the allowance before the lease term ends, the decision is to (1) turn in early at that point, (2) buy out at residual, or (3) refinance the residual into a new contract. The VIN-level contract tracker below will show you exactly when that decision point arrives for each unit based on Fleet Setup mileage.
FMV is best suited for Gold Cup routes under ~15,000 mi/yr. High-utilization routes (NT082886 at 43k, NT114990 at 52k, NT203480 at 39k) are better served by TRAC or finance. Acquisition fee $295 · Turn-in fee $595 · Max CCR: 25% of MSRP.
Metric
Finance (Special APR)
TRAC Lease
Closed-End (FMV)
Cash
All scenarios use same MSRP, incentives, and annual miles. FMV lease: mileage allowance is 15,000 mi/yr — units exceeding this should plan structurally (turn-in, buy-out, or refi) rather than budget per-mile overages. See contract tracker for per-VIN decision dates.
Total lifecycle cost — acquisition + coverage + operations
Combines acquisition cost (from calculator above), ELW, ALPHA or PPM, and fleet average operating cost into a full 5-year ownership picture. Adjust coverage inputs to model different scenarios.
Enter current contract details per vehicle. For finance contracts, the amortization table shows outstanding principal at any date — critical for calculating net payoff if a unit is sold or traded mid-contract.
FMV (closed-end) lease eligibility is auto-assessed from Fleet Setup mileage. For units over 15k/yr, the FMV column shows the projected date the mileage allowance is exhausted and the three decision paths available.
Vehicle
Contract type
Start date
Term (mo)
Purchase / cap price ($)
Rate / MF
Down / CCR ($)
Residual ($)
Disposal date
Outstanding principal / status
Amort
Outstanding principal = remaining loan balance at disposal date, calculated from amortization schedule.
Net payoff = outstanding principal − estimated ACV (ACV not entered here — use as reference for trade negotiation).
TRAC lease: at disposal Gold Cup is responsible for the residual; if ACV > residual, Gold Cup receives the surplus.
FMV (closed-end) lease: mileage allowance exhaustion date shown — turn in at that point, refinance into new contract, or buy out at residual. No per-mile penalty modeled — the decision is structural, not incremental.
Amortization schedule
#
Date
Payment
Principal
Interest
Balance
Cumul. interest
Fleet Setup
Assign unit numbers and routes — saved automatically and shown throughout all tabs
Unit numbers and routes appear in every VIN table and card across all tabs. Data saves automatically as you type.✓ Saved
Unit identifiers, routes & annual mileage — 14 vehicles
Annual mileage per route is used throughout the dashboard for utilization tier, FMV lease eligibility (MB 15k/yr allowance guideline), and lifecycle cost projections.
FMV Eligible column auto-computes: units projected to exceed 15k/yr on their assigned route are flagged — TRAC or finance is the better structure for those vehicles.
VehicleUnit NumberPrimary RouteSecondary RouteEst. Annual Miles (route-based)
Export / Import
Export saves all unit numbers & routes as a file. Import merges with existing entries.